Changing The Level Of An Item

There are two types of change that can be applied to an item level: namely, upgrade and downgrade. The difference between the two is explained below:

  • Upgrade – raising the item to a higher level (e.g., From Basic to Showcase level). It is only applicable to items that have already expired or have not been paid and activated yet. The process of upgrading can be done either by the Site Manager or Member.
  • Downgrade – lowering the level of an item (e.g., From Showcase to Basic level). The Site Manager and Members cannot downgrade those that have been paid and activated already.

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Items that can be upgraded or downgraded are those that have Expired or Pending Status.

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To change the level of an item, do the following:

  1. In the left navigation panel, click on the item type (Listings, Events, etc.) under Modules where you think the item falls under. After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. In the Level column, click on the icon (e.g., level) of the corresponding item. After doing this, a page will appear like the one shown below:

    CHANGING_THE_ITEM_LEVEL_img2

  3. Select the Level that you want.
  4. Click on the Submit button.

Activating An Item

When the Site Manager logs in to his/her account, the home page is the first thing that appears on the screen. As discussed in the previous topics, the home page contains the To Do Items. Part of this section is the list of items that are subject to the Site Manager’s review and activation like the one shown below:

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Before an item appears in the directory front, it should undergo the activation process first. Clicking on any of the links shown above takes the Site Manager to the corresponding section from where he/she can perform the process.

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Clicking 22 listings to review and activate takes you to the Listings module page shown below:

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Observe that all listing items displayed in the page above have Pending status. Status indicates the current state of an item. It can be any of the following:

  • Pending – the item is recently added, and is waiting for an activation or confirmation
  • Active – the item is activated, and is already displayed in the directory front
  • Suspended – the item’s visibility is put on hold due to some reasons
  • Expired – the item’s term of subscription has ended, but could still be renewed (For an expired item to be renewed, the member should pay again)

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If you go directly to the Listing Module (on the left navigation panel), you will see the complete list of listing items in the directory including those with Active, Suspended, and Expired status.

Items with Pending, Suspended and Expired status are not displayed in the directory front. They should match first the requirements below before they can be set to Active:

  • The item should be paid (items in free levels are exempted)

One way to check if an item is paid or not is by looking at the icon before the item name. Unpaid items have unpaid icon, while those that have been successfully paid and are ready for review and activation have paid icon

  • The item should not have any invalid and foul contents

Previewing an item is the suggested way to proofread the content.

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To activate an item, do the following:

  1. In the page displayed above, click on the status (Pending, Suspended or Expired) of the item that you want to activate. After doing this, a form will appear like the one shown below:

    ACTIVATING_AN_ITEM_img3

  2. In the Renewal Date box, provide the date of expiration of the item. Do this by clicking on the calendar icon or the auto fill renewal date link.
  3. In the Status dropdown list, select Active.
  4. If you want to send an e-mail notification to the Member who owns the item informing him/her that the item is already activated, check the Send activation notification e-mail option.
  5. Click on the Submit button.

Adjusting An Item’s Map Location

Site Manager and Members are always asked of their location when they are adding a new item. The locations that they provide (composed of the street address, the city, state and country) are displayed in the directory front to serve as guide to the customers on where they can find the item that they are planning to buy. Usually, the location information is in the form of text like this listing example shown below:

MAP_TUNING_A_POSTING_LOCATION_img1

For the items in Showcase level, there is another way of displaying the location information. This is by the use of a map. A map (like the one shown below) appears on the Detail View of an item.

MAP_TUNING_A_POSTING_LOCATION_img2

Map locations are automatically set when the Site Manager or Members supply their location information. What’s amazing about this mapping system is that they determine almost any location with accuracy and speed. The eDirectory application also allows the Site Manager and Members to adjust the map locations and make them more accurate. This process of adjusting the map locations is called Map Tuning.

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The map feature of the application is made possible by the Google Maps API.

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To adjust a map of a posting, do the following:

  1. In the left navigation panel, click on any item type (Listings, Events, or Classifieds) under Modules. After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the map ­­ icon of the corresponding item. After doing this, a page will appear like the one shown below:

    MAP_TUNING_A_POSTING_LOCATION_img4

  3. To adjust the map zoom: Use the controls map1 and map2.
  4. To navigate on the map: Use the controls map3, map4, map5 and map6.
  5. To adjust the location: Drag-and-Drop the marker map7.
  6. Click on the Save Map Tuning button.

Viewing The Traffic Reports

Traffic is the amount of data sent and received by visitors to a website. Normally, website owners measure the traffic that they receive to see which parts or pages of their site are popular and if there are any apparent trends, such as one specific page being viewed mostly by visitors. In eDirectory, there are two types of traffic being monitored. These are the following:

Overall traffic (for Site Manager)

This is the traffic that the directory front receives as a whole. One suggested method to measure and analyze this traffic is by using the Google Analytics. (To know more about Google Analytics, click here)

The following are the information that you will be dealing with when monitoring overall traffic (Source: en.wikipedia.org):

  • The number of visitors
  • The average number of page views per visitor – a high number would indicate that the average visitors go deep inside the directory site, possibly because they like it or find it useful.
  • Average visit duration – the total length of a user’s visit. The more time they spend the more they’re interested in your site.
  • Average page duration – how long a page is viewed for. The more pages viewed, the better it is for your company.
  • Domain classes – all levels of the IP Addressing information required to deliver web pages and content.
  • Busy times – the most popular viewing time of the site would show when would be the best time to do promotional campaigns and when would be the most ideal to perform maintenance
  • Most requested pages – the most popular pages
  • Most requested entry pages – the entry page is the first page viewed by a visitor and shows which pages are most attracting to visitors
  • Most requested exit pages – the most requested exit pages could help find bad pages, broken links or the exit pages may have a popular external link
  • Top paths – a path is the sequence of pages viewed by visitors from entry to exit. With the top paths, you can identify the way most visitors go through the site
  • Referrers - the host can track the (apparent) source of the links and determine which sites are generating the most traffic for a particular page.


Specific Traffic (for Members)

This is the traffic that an item in the directory front receives. eDirectory application automatically measures this traffic to give the Members an idea on how their items are performing in the site. It presents the gathered data in a form of a report. This report can be viewed both in Site Manager and Member accounts.

The following are the information that you will be dealing with when monitoring specific traffic:

  • Summary hits –the number of times that the Summary View of a listing, event, classified, or article is viewed. A high number would indicate that the item is searched and browsed frequently.
  • Detail hits – the number of times that the Detail View of a listing, event, classified, or article is viewed. The more details hits, the more you become prone to contact.
  • ClickThru (for listing traffic) – the number of times that the Display URL link (e.g., w: http://www.realestatesample.com) in the Detail View of a listing is clicked.
  • ClickThru (for banner traffic) – the number of times that a banner is clicked.
  • Views (for banner traffic) – the number of times that a banner is displayed in the directory front.
  • E-mail hits – the number of times you are contacted by the use of the e-mail form in the Detail View a listing.
  • Phone hits – the number of times that the Phone link (e.g., t: view phone) in the Detail View of a listing is clicked.
  • Fax hits – the number of times that the Fax link (e.g., f: view fax) in the Detail View of a listing is clicked.

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A hit is the retrieval of any page or data from a Web server. For example, when a visitor calls up a Phone data, that’s one hit.

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To view the specific traffic reports, do the following:

  1. In the left navigation panel, click on any item type (Listings, Events, Classifieds, Banners, or Articles) under Modules. After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the reports icon of the corresponding item. After doing this, a page will appear like the one shown below:

    VIEWING_THE_TRAFFIC_REPORTS_img2
    DOCUMENTATION_CONVENTIONS_img1
    Read the discussion above to understand what the graph in this page manifests.

Previewing An Item

Previewing is the best way to see and review how a particular item appears in the directory front. The Site Manager and Members do not need to go to the actual directory front because there is an easy means of previewing an item directly in their accounts. For the Members, the items that they can only preview are those they have created.

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To preview an item, do the following:

  1. In the left navigation panel, click on the item type under Modules where you think the item falls under (e.g., Listings, Events, Articles, etc.). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the view icon of the corresponding item. After doing this, a page will appear like the one shown below:

    PREVIEWING_A_POSTING_img2

  3. In the Listing Preview area, select the Click here to preview this listing link. After doing this, a new window will appear containing the Summary View and Detail View (if there is one) of the item.

Finding A Specific Item

Finding a specific item in the Site Manager account is not a difficult thing to do. Even if you say that your directory contains thousands or millions of items, you can still manage to find the one that you are looking for in a matter of seconds. That is no exaggeration! With the help of the search feature in each module, you can directly type the name of the item that you want to find. You can also search to display only those items created by a particular Member, or those that belong to a particular level (e.g., Showcase), category (e.g., Health), etc. It’s like you are filtering or refining the long list of item records.

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To find a specific posting, do the following:

  1. In the left navigation panel, click on the item type under Modules where you think the item falls under (e.g., Listings, Events, Articles, etc.). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the Search sub-menu on the top of this page. After doing this, a form will appear like the one shown below:

    FINDING_A_SPECIFIC_POSTING_img2

    DOCUMENTATION_CONVENTIONS_img1The forms that you use to search for a listing, event, article, banner, classified, gallery, and promotion are unlike. Each uses its own set of fields (e.g., Listing Template, Listing Level, Category, etc.). For the sake of this discussion, we used the form in searching a listing. Please take note that the steps in this procedure may vary but even so, the idea remains the same.

  3. In the Listing Title box, type the name of the listing that you want to find. You need not fill out every field in the form. The search function will work even if you provide only the Listing Title. But if your purpose of doing the search is to filter the listing records, then you can supply the Account, Listing Level, Listing Template, Category, Country, State, City, Postal Code, Status, Expiration, and Promotional Code depending on what you want to see in the list.

    DOCUMENTATION_CONVENTIONS_img1When confirming or activating listing/s, the Site Manager selects Pending in the Status dropdown list. Doing this enables him/her to see those listings that have not been activated yet.

  4. Click on the Search button.

Deleting An Item

The Site Manager can delete any items in the application including those that are currently displayed in the directory front. Deleting means removing the item and the information it contains from the database. This action is not necessary unless the reason of doing so is valid.

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When an item is deleted, the transaction record associated to it is not affected.

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To delete an item, do the following:

  1. In the left navigation panel, click on the item type (Listings, Events, etc) under Modules where you think the item falls under. After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the delete icon of the corresponding item that you want to delete. After doing this, a page will appear like the one shown below:

    DELETING_AN_ITEM_img2

  3. Click on the Submit button.

Using The Listing Template Feature

The eDirectory application utilizes design frameworks known as listing templates for the Detail View of Showcase listings. They hold style definitions for font, border, and background color as well as the layout for the content placeholders. The templates also hold the input field definitions for the content of the listings.

eDirectory includes premade templates or the Site Manager may create his/her own. Existing templates may also be customized so that the Site Manager may make a universal change to the listings that use them.

DOCUMENTATION_CONVENTIONS_img3If the existing template background is color blue, it may be changed to green. Once the template is changed, the application automatically pushes that change out to all listings with this template.

The premade templates span a range of format with a variety of business concepts. There are templates for Auto Part Supplier, Dentist, Doctor, Golf Course, Hotel, Lawyer, Real Estate, and Restaurant. They vary on the input fields they use. Additional templates may be created when the Site Manager wants to provide more relevant fields to what the Members normally post in their listings.

DOCUMENTATION_CONVENTIONS_img3You may want to create a special template for Members who sell computers in the directory site.  By this, you will be able to provide fields such as Manufacturer, Processor, Hard Drive, and Memory to Members who create listings of this type.

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To create a listing template, do the following:

  1. In the left navigation panel, click on Listings (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the Templates sub-menu on the top of this page. After doing this, a new page will appear like the one shown below:

    USING_THE_LISTING_TEMP_img1

  3. Click on the Add sub-menu on the top of this page.
  4. In the Listing Template – Information area (image shown below), do the following:

    USING_THE_LISTING_TEMP_img2

    1. In the Title box, type the name of the template that you are adding. Most often, it is a business field name (e.g., Real Estate). After doing this, the Page Name box will be automatically filled out.

      DOCUMENTATION_CONVENTIONS_img1Page Name is text that appears in the browser as the template’s friendly URL. Friendly URL is the feature available in eDirectory which allows Site Manager and Members to create search engine URLs.

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      The Template “Real Estate” with Page Name “real-estate” will be available through the URL: http://demodirectory.com/listing/type/real-estate

    2. Select the Enabled status to make the template available to Members.
    3. If you don’t want to make the template free of charge, type the price in the Additional Price box. Otherwise, leave the box blank.
  5. In the Listing Template – Detail Layout area (image shown below), select the layout that you want to apply to the listings that will use the template.

    USING_THE_LISTING_TEMP_img3

  6. In the Listing Template – Colors area (image shown below), type the color code (also known as hex) that you want to use for the Background, Border, Label, Text, Title Background, Title Border, and Title Text of the listings that will use the template.

    USING_THE_LISTING_TEMP_img4

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    You can use image editors like Adobe Photoshop to get the color codes or hex that you need.

In eDirectory version 7.0.15, a color picker is added in this exact area (image shown here). This new feature helps the Site Manager pick a color easily without having the need to copy and paste the color value. Just click on the color picker icon beside the text box and it will automatically place the color value.


  1. Select the categories that will be available for this template in the area provided (image shown below).

    USING_THE_LISTING_TEMP_img5

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    Listings that will use this template can only select from the categories you pick here. If you do not select any categories, all categories will be available to them.

  2. In the Common Fields area (image shown below), the text that you want to use as substitute for the field names displayed in the Field column. You can also provide some tool tips to help the Members know what data they should input in those boxes.

    USING_THE_LISTING_TEMP_img6

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    Tool tip usually appears on the left of a textbox.

  3. In the Extra Checkbox Fields, Extra Dropdown Fields, Extra Text Fields, Extra Short Description Fields, and Extra Long Description Fields areas, type the input fields that you want to add in the existing form. Examples of the input fields that can be added are shown below:

    USING_THE_LISTING_TEMP_img7

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    The input fields in the image above are part of the form that Members fill out when adding a listing with Auto Part Supplier template.

  4. Click on the Submit button.



Editing is necessary when there is something in the listing template that you want to change. Any change you make will be automatically applied to all listings that use the template.

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To edit a listing template, do the following:

  1. In the left navigation panel, click on Listings (under Modules).
  2. Click on the Templates sub-menu on the top of the page.
  3. Click on the edit icon of the corresponding template that you want to edit.
  4. Do Steps 4 to 10 of the procedure that you perform when creating a template. (Refer to the previous How To)

Using The Claimed Listing Feature

As discussed earlier, listings with no owner are also displayed in the directory front. They occur when the Site Manager creates or imports listings with no owner. If you can recall, there’s an option that says “Disable claim feature for this listing” when you are adding a listing. If you do not choose this option and you do not assign the listing to an Owner, a claimable listing will be produced. Another instance when a claimable listing might come in existence is when you import listings with no owner and the Import Setting is set to “Enable all imported listings as Active”.

When listings with no owner are activated and displayed in the directory front, the Members can adopt them. The process that a Member performs when adopting a listing is called claim. Every time a new claim is made, the application prompts the Site Manager by displaying a message (example shown below) in the To Do Items of the Home page.

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Clicking on this message takes the Site Manager to the Claims page (shown below) from where he/she can perform the decision whether to approve or deny the claim.

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Observe that the claim displayed in the page above has a Complete status. Status indicates the current state of a claim. It can be any of the following:

  • Progress/Incomplete – the claim is unsuccessfully completed because the Member did not pay for the listing that he/she is claiming
  • Complete – the claim is successfully completed and is waiting for an approval
  • Approved – the claim is accepted by the Site Manager
  • Denied – the claim is rejected by the Site Manger

Claims with Complete status are the only ones than can be approved by the Site Manager. Those with Progress or Incomplete status should be immediately denied to make the claimed listing visible in the directory front again. When a listing is claimed by a Member, the listing’s visibility is automatically put on hold. This avoids the Members to claim the same listing at the same time.

DOCUMENTATION_CONVENTIONS_img1To see the complete list of claims in the directory including those with Progress, Approved, and Denied status, click on the Listings menu in the left navigation panel, then go to the Claimed Listings sub-menu.

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To approve/deny a claim, do the following:

  1. On the page displayed above, click on the Listing name. After doing this, a form will appear like the one shown below:

    USING_THE_CLAIM_FEATURE_img3

  2. Review the Claim Details shown on this page. If the claim is okay to you, click on the Approve This Claim button. Otherwise, click on Deny This Claim.

    DOCUMENTATION_CONVENTIONS_img1After approving a claim, the next thing to do is to activate the claimed listing in the Listing module for it to become visible in the directory front. To learn how to activate a listing, click here.


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Changing The Claim Setting

Using The Review Feature

A review is an evaluation of an item in the directory site. It is written by the customer who has sufficient experience to comment on reliability and whether or not the product, service, or information delivers on its promises. Usually, a review is composed of the following:

  • a star rating
  • a comment not longer than 5 sentences
  • a Site Manager’s or Member’s reply to the review

This is how a review appears in the directory front:

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eDirectory uses the Review feature to allow the site visitors see both the negative and positive feedback of customers to some listings and articles in the site. This feature should be enabled and configured first in the Site Manager account before it can be used. Once this feature is enabled, the Site Manager can manage all the reviews created in the directory front. By the word “manage”, we are referring to the privilege given to him/her to preview, edit, delete and approve reviews, and to approve the Members’ replies to the review authors.

Unlike Site Manager, the Members can only preview reviews and reply to their authors. They are not given full control over reviews to avoid having bias.

DOCUMENTATION_CONVENTIONS_img1eDirectory application has the ability to trace the IP Address of a review author (the customer who created the review). Because of this, a review author with a static IP can only create one review for one particular listing or article.

Every time a new review is created, the application prompts the Site Manager by displaying a message (example shown below) in the To Do Items of the Home page.

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Clicking on this message takes the Site Manager to the Reviews page shown below:

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Observe that the review records displayed in the page above use different Status icons. These icons and their uses are discussed below:

SM_review1 – This icon shows up in the reviews that have not been approved yet by the Site Manager. When a review is not approved, it will not appear in the directory front and the Member (or the owner of the listing or article to which the review is added) cannot use the Reply-to-Review-Author feature of the application.

SM_review2 – This icon shows up in the reviews that are approved already. These reviews are the ones currently displayed in the directory front.

SM_review3 – These two icons come together as one. They indicate that a reply to the review author is made by a Member. This reply will only be sent to the review author’s email address if it is approved by the Site Manager.

SM_review4 – These two icons come together as one. They indicate that a reply to the review author is already approved.

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To preview a review, do the following:

  1. In the left navigation panel, click on the item type under Modules where you think the review falls under (Listings or Articles). After doing this, a page will appear like the one shown below:

    USING_THE_REVIEW_FEATURE_img4

  2. Click on the Reviews sub-menu on the top of this page. After doing this, a new page will appear like the one shown below:

    USING_THE_REVIEW_FEATURE_img5

  3. Click on the view icon of the corresponding review. After doing this, a page containing the review content will appear like the one shown below:

    USING_THE_REVIEW_FEATURE_img6

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To approve a review, do the following:

  1. In the left navigation panel, click on the item type under Modules where you think the review falls under (Listings or Articles).
  2. Click on the Reviews sub-menu on the top of this page.
  3. Click on the SM_review1 icon of the corresponding review.

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To approve a Member’s reply to the review author, do the following:

  1. In the left navigation panel, click on the item type under Modules where you think the review falls under (Listings or Articles).
  2. Click Reviews on the top of this page.
  3. Click on the SM_review6 icon of the corresponding review. After doing this, an area will appear like the one shown below:

    USING_THE_REVIEW_FEATURE_img7

  4. Click on the Send button.


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Enabling/Disabling The Review Feature

Using The Promotion Feature

A promotion (also called promo) is a marketing strategy used by Members to inform and convince the site visitors to purchase a listing. It might be a short-term price reduction, contest or sweepstakes, package giveaway, or free sample offer. Like Members, the Site Manager can also create or edit a promotion, and associate it with a listing.

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The Promotion feature is only available for Showcase listings.

A promotion appears in the directory front as follows:

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It shows up in the directory front in two manners:

  • Within the Promotion section, the area where site visitors can find all on-going promotions
  • Within the Listings section. Under a Showcase listing’s Detail and Summary View (example shown below), you will see a clickable “promotion” text. This lets the site visitors know that your listing is currently offering a promotion.

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To create a promotion, do the following:

  1. In the left navigation panel, click on Promotions (under Modules). After doing this, a page will appear like the one shown below:

    USING_THE_PROMOTION_FEATURE_img3

  2. Click on the Add sub-menu on the top of this page.
  3. In the Account area (image shown below), look for the Member who will own the promotion. You can do this by hitting the Click here to select an account link.

    USING_THE_PROMOTION_FEATURE_img4

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on Search button.
    2. Choose the Member by clicking on the Select button.
  4. In the Information area (image shown below), do the following:

    USING_THE_PROMOTION_FEATURE_img5

    1. In the Headline box, type the name of the promotion that you are adding. The headline is the text that will appear on the top most part of your promotion. Be sure to make it descriptive and catchy.
    2. In the Offer (English) box, type the general description of the promotion. Do this also for all the languages you have enabled on your directory.

      DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the offer will also change in accordance with it the selected language.

  5. In the Description area (image shown below), do the following:

    USING_THE_PROMOTION_FEATURE_img6

    In the English textarea, provide the scope and limitation of the promotion. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the description will also change in accordance with it the selected language.

  6. In the Condition area (image shown below), do the following:

    USING_THE_PROMOTION_FEATURE_img7

    In the English textarea, provide the parameters that the customers should observe for a promotion to take effect. Do this also for all the enabled languages in the directory. The default text that you see there is the Promotional Condition Text that you set in the top navigation panel’s Settings > Promotions.

    DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the condition will also change in accordance with it the selected language.

  7. In the Keywords for the search area (image shown below), do the following:

    USING_THE_PROMOTION_FEATURE_img8

    In the English textarea, type the keywords with which the promotion will be indexed for a search. Add one keyword/keyword phrase per line. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1
    We advise you to have the keywords available in all enabled languages. This will allow the site visitors to search using keywords in foreign languages.

  8. In the Promotion Date area (image shown below), do the following:

    USING_THE_PROMOTION_FEATURE_img9

    In the Start Date and End Date boxes, input the exact date when the promotion will be valid. Do this by clicking on the calendar icon.

  9. In the Promotion Layout area (image shown below), do any of the following:

    USING_THE_PROMOTION_FEATURE_img10

    1. If you want to incorporate all the details you provided above into a ready-made layout, select the Our HTML template based promotion option. Then, click on the Browse button to select the image that you want to use for the promotion.
    2. If you want to use a customized image with your own promotion details embedded on it, select A promotion provided by you instead option. Then, click on the Browse button to select the image that you want to use as your promotion layout.

      DOCUMENTATION_CONVENTIONS_img1If you select the A promotion provided by you instead option, the details you provided above such as the Offer (Step 4b), Description (Step 5), and Condition (Step 6) will be disregarded.

  10. Click on the Submit button.



After creating the promotion, the next thing to do is to associate it with the showcase listing that will use it. If you do not proceed to this process, the promotion that you have created will be useless.

A showcase listing can only have one promotion at a time. When the Site Manager deletes a listing with promotion, the promotion can be re-associated with the other listings created by the same Member or those with No Owner.

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To associate a promotion with a showcase listing, do the following:

  1. In the left navigation panel, click on Listings (under Modules). After doing this, a page will appear like the one shown below:

    USING_THE_PROMOTION_FEATURE_img11

  2. Click on the promotion icon of the corresponding item. After doing this, a page will appear like the one shown below:

    USING_THE_PROMOTION_FEATURE_img12

  3. In the Promotion dropdown list, select the promotion that you have created earlier.
  4. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    A promotion automatically appears in the directory front once associated with an activated and paid showcase listing.


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Setting Up Your Promotional Condition Text

Using The Photo Gallery Feature

A photo gallery is a collection of photos that can be associated to an item.  When customers browse the directory site, they usually look for items with photos. This is one of the contributing factors as to why a customer ends up liking and reading an item. A photo gallery appears in the directory front as follows:

USING_THE_PHOT_GALLERY_FEATURE_img1

The photo gallery feature is not available in all item types and levels. There is also no fixed number of photos that a gallery can hold. To give you a better idea of this, refer to the following table:

photogallery

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To create a photo gallery, do the following:

  1. In the left navigation panel, click on Galleries (under Modules). After doing this, a page will appear like the one shown below:

    USING_THE_PHOT_GALLERY_FEATURE_img3

  2. Click on the Add sub-menu on the top of this page. After doing this, a form will appear like the one shown below:

    USING_THE_PHOT_GALLERY_FEATURE_img4

  3. In the Account area, look for the Member who will own the gallery. You can do this by hitting the Click here to select an account link.

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  4. In the Gallery Title box, type the name that you want to give to the gallery.
  5. Click on the Next button. After doing this, a page will appear like the one shown below:

    USING_THE_PHOT_GALLERY_FEATURE_img5

    At this point, the gallery has been created successfully but you still need to add the images that you want to display.

  6. Click on the Add image link.
  7. In the new form shown below, do the following:

    USING_THE_PHOT_GALLERY_FEATURE_img6

    1. Click on the Browse button to select the image file on your local PC.
    2. In the Thumb Caption (English) box, type the text that you want to appear when the mouse pointer is moved over the thumbnail image in the directory front. Do this also for all the languages you have enabled on your directory.
    3. In the Image Caption (English) box, type the text that you want to appear when the thumbnail image is clicked and viewed in a separate window. Do this also for all the languages you have enabled on your directory.

      DOCUMENTATION_CONVENTIONS_img1We advise you to have the Thumb and Image Captions available in all enabled languages so when a visitor browsing the directory changes the site language, the captions will also change in accordance with the selected language.

    4. Click on the Submit button.
  8. A page will appear like the one shown below:USING_THE_PHOT_GALLERY_FEATURE_img7

    If you want to add more images, click on the Add Image link and repeat Step 7. Otherwise, click on the Galleries Home sub-menu on the top of this page.

DOCUMENTATION_CONVENTIONS_img2
To add more images to an existing gallery, do the following:

  1. In the left navigation panel, click on Galleries (under Modules).
  2. Click on the gallery icon of the corresponding gallery.
  3. Do Steps 6 to 8 of the procedure that you perform when creating a gallery. (Refer to the previous How To)



After creating the gallery, the next thing to do is to associate it with the item (listing, event, classified, or article) that will use it. If you do not proceed to this process, the gallery that you have created will be useless.

An item can only have one gallery at a time. When the Site Manager deletes an item with gallery, the gallery can be re-associated with the other items created by the same Member or those with No Owner.

DOCUMENTATION_CONVENTIONS_img2
To associate a gallery with an item, do the following:

  1. In the left navigation panel, click on the item type (Listings, Events, etc.) under Modules where you think the item falls under.
  2. Click on the gallery icon of the corresponding item. After doing this, a page will appear like the one shown below:

    USING_THE_PHOT_GALLERY_FEATURE_img9

  3. Select the gallery that you have created earlier (e.g., Dental Health).
  4. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    A photo gallery automatically appears in the directory front once associated with an activated and paid item.

Adding / Editing An Article

Among all the items, articles are the simplest in terms of appearance and content.

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To add a new article, do the following:

  1. In the left navigation panel, click on Articles (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_AN_ARTICLE_img1

  2. Click on the Add sub-menu on the top of this page.
  3. In the Account area (image shown below), look for the Member who will own the article. You can do this by hitting the Click here to select an account link.

    ADDING_OR_EDITING_AN_ARTICLE_img2

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  4. In the Information area (image shown below), do the following:

    ADDING_OR_EDITING_AN_ARTICLE_img3

    1. In the Article Title box, type the name of the article that you are adding. The title is the text that will appear on the top most part of your article. Be sure to make it descriptive and catchy.
    2. In the Article Author box, type the name of the person who created or constructed the article contents. The author may be you or another person.
    3. In the Article Author URL box, type the website address that you want to associate with the author. This is ideal if the author has his/her own website and you want to display a link in the article. The URL should contain both the protocol (e.g., http, https), and the domain name (e.g., demodirectory.com).
    4. In the Publication Date box, provide the information that you want to appear in the directory front as the date on when the article is posted. Do this by clicking on the calendar icon. By default, the current date is the one displayed in the box.
  5. In the Image area (image shown below), do the following:

    ADDING_OR_EDITING_AN_ARTICLE_img4

    1. Click on the Browse button of the Image Source box to select the image file on your local PC that you want to use for the article.
    2. In the Image Attribute box, type the text that you want to appear on the bottom of the article’s primary image in the directory front.
    3. In the Image Caption box, type the text that you want to appear when the mouse pointer is moved over the thumbnail image in the directory front and when the thumbnail image is clicked and viewed in a separate window.
  6. In the Abstract area (image shown below), do the following:

    ADDING_OR_EDITING_AN_ARTICLE_img5

    In the English textarea, provide the text that will summarize the important points of the article. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the abstract of the article will also change in accordance with the selected language.

  7. In the Content area (image shown below), do the following:

    ADDING_OR_EDITING_AN_ARTICLE_img6

    In the English textarea, provide the full-length content of the article. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the abstract of the article will also change in accordance with the selected language.

In eDirectory version 7.3.00, an HTML editor is added in this exact area to replace the Content textareas (image shown here). With this editor, you can use a wide variety of features for inputting the Content field, editing the text with in it, adding smilies, spell checking, uploading videos, and many other features.


  1. In the Keywords for the search area (image shown below), do the following:

    ADDING_OR_EDITING_AN_ARTICLE_img7

    In the English textarea, type the keywords with which the article will be indexed for a search. Add one keyword/keyword phrase per line. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1
    We advise you to have the keywords available in all enabled languages. This will allow the site visitors to search using keywords in foreign languages.

  2. In the Categories and sub-categories area (image shown below), select the category and the sub-category (if there is one) under which you want the article to appear. As you click on a category, the list of all sub-categories under it is displayed.

    ADDING_OR_EDITING_AN_ARTICLE_img8

    You need to click on the Add link to associate the category or sub-category with the article. After clicking the link, the category or sub-category is automatically displayed in the Article Categories box.

    DOCUMENTATION_CONVENTIONS_img1You need to associate the article with one or multiple categories and sub-categories so as to display the article under the specific categories and sub-categories to the site visitors. To delete a category, highlight the category or sub-category name in the Article Category box, and click on the Remove Selected Category button.

  3. In the Promotional Code area (image shown below), type the promo code that you want to use for the article.  (To know more about Promo Code, click here)

    ADDING_OR_EDITING_AN_ARTICLE_img9

  4. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    After submitting the form, the Site Manager still needs to confirm or activate this recently added article before it becomes visible in the directory front.


Editing is necessary when there is something in the article information that you want to update.

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The Site Manager and the Members can edit an article whether it has been activated or not.

When a Member edits an article which is already paid and activated, its status goes back to Pending. This means that the Site Manager should re-activate it before it appears in the directory front again. Paid articles get pending after a change because the Site Manager still needs to verify the edited content to avoid bad words. Members don’t need to pay again; they just have to wait for a new confirmation.

DOCUMENTATION_CONVENTIONS_img2
To edit an article, do the following:

  1. In the left navigation panel, click on Articles (under Modules).
  2. Click on the edit icon of the corresponding article that you want to edit.
  3. Do Steps 3 to 11 of the procedure that you perform when adding a new article. (Refer to the previous How To)

Adding / Editing A Classified

The procedures in adding a classified and a listing are almost the same. The only difference is that classifieds always ask for an image regardless of the level used.

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To add a new classified, do the following:

  1. In the left navigation panel, click on Classified (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_CLASSIFIED_img1

  2. Click on the Add sub-menu on the top of this page. After doing this, a form will appear like the one shown below:

    ADDING_OR_EDITING_A_CLASSIFIED_img2

  3. Select a Classified Level (e.g., Basic, Premium, Showcase), then click on the Submit button. After doing this, a new form will appear.

    DOCUMENTATION_CONVENTIONS_img1The form you fill out in adding a classified varies depending on the Classified Level (e.g., Premium, Showcase) that you choose. In the following procedure, we used that of Showcase level. This means that some fields and areas may not be present if you choose other levels.

  4. In the Account area (image shown below), look for the Member who will own the classified. You can do this by hitting the Click here to select an account link.

    ADDING_OR_EDITING_A_CLASSIFIED_img3

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  5. In the Information area (image shown below), do the following:

    ADDING_OR_EDITING_A_CLASSIFIED_img4

    1. In the Classified Title box, type the name of the classified that you are adding. The title is the text that will appear on the top most part of your posting. Be sure to make it descriptive.
    2. In the Contact Name, Contact Phone, Contact Fax, and Contact E-mail boxes, type the contact information being asked.
    3. In the URL box, type the website address that you want to associate with the classified. This is ideal if you have your own website and you want to display a link in your classified. The URL should contain both the protocol (e.g., http, https), and the domain name (e.g., demodirectory.com).

In eDirectory version 7.3.00, a Price field is added added in this form (image shown here), allowing Site Manager to indicate the price of the classified that he/she is adding into the directory site.


  1. In the Location area (image shown below), do the following:

    ADDING_OR_EDITING_A_CLASSIFIED_img5

    1. Provide the information being asked in the following dropdown lists. If you do not find your Country, State, or City, we advise you to go to the Location menu in the left navigation panel, and add the new location that you want to see in the lists.
    2. Type your Postal Code in the last box.

In eDirectory version 7.3.00, the option ‘Click here if you do not see your city’ is made available in this form. (image shown here). Clicking on the Add a New City link will enable you to instantly add a city to the application.


  1. In the Image area (image shown below), click on the Browse button to select the image file on your local PC. This will appear in the directory front as the image of your classified. If you leave this area blank, the “No Image” will occupy the space allotted for your item image. (To know more about “No Image”, click here)

    ADDING_OR_EDITING_A_CLASSIFIED_img6

  2. In the Summary Description area (image shown below), do the following:

    ADDING_OR_EDITING_A_CLASSIFIED_img7

    In the English textarea: type a brief description of the classified that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Summary Description appears in the Summary View of a classified. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the summary description of the classified will also change in accordance with the selected language.

  3. In the Detail Description area (image shown below), do the following:

    ADDING_OR_EDITING_A_CLASSIFIED_img8

    In the English textarea, type the detailed description of the classified that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Detail Description appears on the Detail View of a classified. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the detail description of the classified will also change in accordance with the selected language.

  4. In the Keywords for the search area (image shown below), do the following:

    ADDING_OR_EDITING_A_CLASSIFIED_img9

    In the English textarea, type the keywords with which the classified will be indexed for a search. Add one keyword/keyword phrase per line. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1
    We advise you to have the keywords available in all enabled languages. This will allow the site visitors to search using keywords in foreign languages.

  5. In the Category area (image shown below), select the category under which you want the classified to appear.

    ADDING_OR_EDITING_A_CLASSIFIED_img10

  6. In the Promotional Code area (image shown below), type the promo code that you want to use for the classified.  (To know more about Promo Code, click here)

    ADDING_OR_EDITING_A_CLASSIFIED_img11

  7. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    After submitting the form, the Site Manager still needs to confirm or activate this recently added classified before it becomes visible in the directory front.


Editing is necessary when there is something in the classified information that you want to update.

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The Site Manager and the Members can edit a classified whether it has been activated or not.

When a Member edits a classified which is already paid and activated, its status goes back to Pending. This means that the Site Manager should re-activate it before it appears in the directory front again. Paid classifieds get pending after a change because the Site Manager still needs to verify the edited content to avoid bad words. Members don’t need to pay again; they just have to wait for a new confirmation.

DOCUMENTATION_CONVENTIONS_img2
To edit a classified, do the following:

  1. In the left navigation panel, click on Classified (under Modules).
  2. Click on the edit icon of the corresponding classified that you want to edit.
  3. Do Steps 4 to 13 of the procedure that you perform when adding a new classified. (Refer to the previous How To)

Adding / Editing A Banner

Among all the items, banners are the most unique in terms of appearance and behavior in the directory front. What’s even more impressing about it is the fact that it is also the easiest to add in the directory.

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To add a new banner, do the following:

  1. In the left navigation panel, click on Banners (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_BANNER_img1

  2. Click on the Add sub-menu on the top of this page.
  3. In the Account area (image shown below), look for the Member who will own the banner. You can do this by hitting the Click here to select an account link.

    ADDING_OR_EDITING_A_BANNER_img2

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  4. Select a Banner Type in the dropdown list. To see how a banner type appears in the directory front, click on the Banner Options link.

    ADDING_OR_EDITING_A_BANNER_img3

  5. In the Order Banner area (image shown below), do the following:

    ADDING_OR_EDITING_A_BANNER_img4

    Select the type of order for the banner. You can choose between the fixed annual price (1st option) or the price based on the impression block. The difference of the two is explained below:

    - If you choose the first option, the price will be fixed but you can adjust the exact date on when the banner will expire.
    - If you choose the second option, the price will depend on the number of impressions that you will provide. (e.g., Setting 2000 impressions makes the top banner price doubled to 100.00)

  6. In the Banner Details area (image shown below), do the following:

    ADDING_OR_EDITING_A_BANNER_img5

    1. In the Caption (English) box, type the text that you want to appear when the mouse pointer is moved over the banner in the directory front. Do this also for all the languages you have enabled on your directory.

      DOCUMENTATION_CONVENTIONS_img1We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the caption of the banner will also change in accordance with the selected language.

    2. Select the Section (or pages) where you want the banner to be displayed. If you choose Listing, Event, Classified, or Article, you will have the option of limiting the banner’s appearance to a Category page (e.g., Displaying the banner only in “Auto” category page of Listing)
    3. In the Open in a new window options, select Yes if you want a new window to be opened when the banner is clicked, or No if you want to use the same window.
    4. In the Destination Url boxes, type the website address that you want to associate with the banner. When a site visitor clicks on this link, he/she will be redirected to the website address.
    5. To use a script banner instead of a file: Check the Show by Script Code option, and then put the code in the Script box. Script code is used to display a banner from an affiliate program or external banner system. If Show by Script Code is checked, the next step will not be necessary.
    6. To select the file that you want to use as banner: Click on the Browse button of the File (English) box. Do this also for all the languages you have enabled on your directory.

      DOCUMENTATION_CONVENTIONS_img1Banners always come with text. This is the reason why the application asks for four files, so when a visitor browsing the directory changes the site language, the banner displaying the text will also change in accordance with the selected language.

In eDirectory version 7.3.00, the Site Manager (not Members) is also allowed to add global banners that will show up on all pages (image shown here). Just click on the option Global Banner to make a banner of this type.


  1. In the Promotional Code area (image shown below), type the promo code that you want to use for the listing.  (To know more about Promo Code, click here)

    ADDING_OR_EDITING_A_BANNER_img6

  2. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    After submitting the form, the Site Manager still needs to confirm or activate this recently added banner before it becomes visible in the directory front.


Editing is necessary when there is something in the banner information that you want to update.

DOCUMENTATION_CONVENTIONS_img1
The Site Manager and the Members can edit a banner whether it has been activated or not.

When a Member edits a banner which is already paid and activated, its status goes back to Pending. This means that the Site Manager should re-activate it before it appears in the directory front again. Paid banners get pending after a change because the Site Manager still needs to verify the edited content to avoid bad image and captions. Members don’t need to pay again; they just have to wait for a new confirmation.

DOCUMENTATION_CONVENTIONS_img2
To edit a banner, do the following:

  1. In the left navigation panel, click on Banners (under Modules).
  2. Click on the edit icon of the corresponding banner that you want to edit.
  3. Do Steps 3 to 8 of the procedure that you perform when adding a new banner. (Refer to the previous How To)

Adding / Editing An Event

An event can be added either by the Site Manager and Members: for the former, adding means selecting the level, supplying the information, and activating the item; for the latter, it means selecting the level, supplying the information, and paying for the item. See the difference?

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To add a new event, do the following:

  1. In the left navigation panel, click on Events (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_AN_EVENT_img1

  2. Click on the Add sub-menu on the top of this page. After doing this, a form will appear like the one shown below:

    ADDING_OR_EDITING_AN_EVENT_img2

  3. Select an Event Level (e.g., Premium, Showcase), then click on the Submit button. After doing this, a new form will appear.

    DOCUMENTATION_CONVENTIONS_img1The form you fill out in adding an event varies depending on the Event Level (e.g., Premium, Showcase) that you choose. In the following procedure, we used that of Showcase level. This means that some fields and areas may not be present if you choose other levels.

  4. In the Account area (image shown below), look for the Member who will own the event. You can do this by hitting the Click here to select an account link.

    ADDING_OR_EDITING_AN_EVENT_img3

    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  5. In the Information area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img4

    1. In the Event Title box, type the name of the event that you are adding. The title is the text that will appear on the top most part of your event. Be sure to make it descriptive.
    2. In the E-mail box, type the e-mail address where the event owner wants to receive e-mails from potential customers.
    3. In the URL box, type the website address that you want to associate with the event. This is ideal if you have your own website and you want to display a link in your event. The URL should contain both the protocol (e.g., http, https), and the domain name (e.g., demodirectory.com).
    4. In the Phone and Contact Name boxes, type the contact information being asked.
  6. In the Location area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img5

    1. In the Location Name box, type the name of the venue where the event will happen.
    2. In the Street Address box, type the address of the venue that you supplied above.
    3. Provide the information being asked in the following dropdown lists. If you do not find your Country, State, or City, we advise you to go to the Location menu in the left navigation panel, and add the new location that you want to see in the lists.
    4. Type your Postal Code in the last box.

In eDirectory version 7.3.00, the option ‘Click here if you do not see your city’ is made available in this form. (image shown here). Clicking on the Add a New City link will enable you to instantly add a city to the application.


  1. In the Event Date area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img6

    1. In the Start Date and End Date boxes, input the exact date when the event will happen. Do this by clicking on the calendar icon.
    2. In the Start Time and End Time dropdown lists, select the exact time when the event will start and end. Do not forget to indicate if it’s going to happen at AM or PM.

In eDirectory version 7.3.00, the application introduces the new 24 hours time format for site languages like Italian, Spanish, French, and Dutch where a high number of users preferring the said format are predominant (image shown here).


  1. In the Image area (image shown below), click on the Browse button to select the image file on your local PC. This will appear in the directory front as the image of your event. If you leave this area blank, the “No Image” will occupy the space allotted for your item image. (To know more about “No Image”, click here)

    ADDING_OR_EDITING_AN_EVENT_img7

  2. In the Summary Description area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img8

    In the English textarea: type a brief description of the event that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Summary Description appears in the Summary View of an event. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the summary description of the event will also change in accordance with the selected language.

  3. In the Description area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img9

    In the English textarea: type the detailed description of the event that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Description appears on the Detail View of an event. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the description of the event will also change in accordance with the selected language.

  4. In the Keywords for the search area (image shown below), do the following:

    ADDING_OR_EDITING_AN_EVENT_img10

    In the English textarea, type the keywords with which the event will be indexed for a search. Add one keyword/keyword phrase per line. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1
    We advise you to have the keywords available in all enabled languages. This will allow the site visitors to search using keywords in foreign languages.

  5. In the Categories and sub-categories area (image shown below), select the category and the sub-category (if there is one) under which you want the event to appear. As you click on a category, the list of all sub-categories under it is displayed.

    ADDING_OR_EDITING_AN_EVENT_img11

    You need to click on the Add link to associate the category or sub-category with the event. After clicking on the link, the category or sub-category is automatically displayed in the Event Categories box.

    DOCUMENTATION_CONVENTIONS_img1You need to associate the event with one or multiple categories and sub-categories so as to display the event under the specific categories and sub-categories to the site visitors. To delete a category, highlight the category or sub-category name in the Event Category box, and click on the Remove Selected Category button.

  6. In the Promotional Code area (image shown below), type the promo code that you want to use for the event.  (To know more about Promo Code, click here)

    ADDING_OR_EDITING_AN_EVENT_img12

  7. Click on the Submit button.

    DOCUMENTATION_CONVENTIONS_img1
    After submitting the form, the Site Manager still needs to confirm or activate this recently added event before it becomes visible in the directory front.


Editing is necessary when there is something in the event information that you want to update.

DOCUMENTATION_CONVENTIONS_img1
The Site Manager and the Members can edit an event whether it has been activated or not.

When a Member edits an event which is already paid and activated, its status goes back to Pending. This means that the Site Manager should re-activate it before it appears in the directory front again. Paid events get pending after a change because the Site Manager still needs to verify the edited content to avoid bad words. Members don’t need to pay again; they just have to wait for a new confirmation.

DOCUMENTATION_CONVENTIONS_img2
To edit an event, do the following:

  1. In the left navigation panel, click on Events (under Modules).
  2. Click on the edit icon of the corresponding event that you want to edit.
  3. Do Steps 4 to 14 of the procedure that you perform when adding a new event. (Refer to the previous How To)

Adding / Editing A Listing

Adding a listing can be done either by the Site Manager or Members. The procedures on how they add listings are almost similar except that Members undergo another procedure which includes Payment. If a Member does not perform this, the Site Manager will not confirm his/her listing. As a result, the listing will not be visible in the directory front.

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Payment method is not applicable to listings in Free level.

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To add a new listing, do the following:

  1. In the left navigation panel, click on Listings (under Modules). After doing this, a page will appear like the one shown below:

    ADDING_OR_EDITING_A_LISTING_img1

  2. Click on the Add sub-menu on the top of this page. After doing this, a form will appear like the one shown below:

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  3. In the Listing Template dropdown list, select the template that you want to use for the listing. If you are unsure of what template to use, just select Default.

    Remember that in selecting a template, you should consider the type of business you have.

    DOCUMENTATION_CONVENTIONS_img3The listing that you want to add is for the house and lot that you are selling. Since this is something related to land development, the template that we advise you to choose is Real Estate. By choosing this template, you will be given extra fields to fill in the directory site such as Number of Bedrooms, Price, Square Feet, and Agent Name, etc.

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    Listing Templates are free of charge unless the Site Manager has specified a price. To know more about Listing Templates, click here.

  4. Select a Listing Level (e.g., Free, Basic, Premium, Showcase), then click on the Submit button. After doing this, a new form will appear.

    DOCUMENTATION_CONVENTIONS_img1The form you fill out in adding a listing varies depending on the Listing Level (e.g., Premium, Showcase) that you choose. In the following procedure, we used that of Showcase level. This means that some fields (e.g., E-mail) and areas (e.g., Image, Video Snippet Code, Listing Designation) may not be present if you choose other levels.

  5. In the Account area (image shown below), look for the Member who will own the listing. You can do this by hitting the Click here to select an account link.

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    In this same area, do the following:

    1. In the Username box, type the login ID of the Member. Then, click on the Search button.
    2. Choose the Member by clicking on the Select button.
  6. To enable the Claim feature: Uncheck the Disable claim feature for this listing option. You do not need to select an account in Step 5 if you will be using this feature. (To know more about the Claim feature, click here)
  7. In the Information area (image shown below), do the following:

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    1. In the Listing Title box, type the name of the listing that you are adding. The title is the text that will appear on the top most part of your listing. Be sure to make it descriptive. Most often, it is the business name.
    2. In the E-mail box, type the e-mail address where the listing owner wants to receive e-mails from potential customers.
    3. In the URL box, type the website address that you want to associate with the listing. This is ideal if you have your own website and you want to use it to promote your listing more. The URL should contain both the protocol (e.g., http, https), and the domain name (e.g., demodirectory.com).
    4. In the Display URL box, type the text that you want to display on the listing as link. When a site visitor clicks on this link, he/she will be redirected to the website address that you supplied above. With the Display URL, your listing could show “Click me for more info” and the visitors clicking on the link will be redirected to your personal site.
    5. In the Phone box, type the contact information being asked. Do the same for the Fax box.
  8. In the Location area (image shown below), do the following:

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    1. In the Address Line1 box, type your complete office address. If you want to use another, type it in the Address Line2 box.
    2. Provide the information being asked in the following dropdown lists. If you do not find your Country, State, or City, we advise you to go to the Location menu in the left navigation panel, and add the new location that you want to see in the lists. You can also add a city by hitting the Click here if you do not see your city link.
    3. Type your Zipcode in the last box.
  9. In the Image area (image shown below), click on the Browse button to select the image file on your local PC. This will appear in the directory front as the image of your listing. If you leave this area blank, the “No Image” will occupy the space allotted for your item image. (To know more about “No Image”, click here)

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  10. In the Video Snippet Code area (image shown below), input the embed code of the video that you want to display in the Detail View of the listing.  Some websites (e.g., www.youtube.com) offer free video hosting. They generate embed codes and make them available to users wanting to post videos on other sites.

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  11. In the Attach Additional File area (image shown below), do the following:

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    1. Click on the Browse button to select the file that you want to attach to the listing (e.g., a pdf file containing more information about your item).
    2. In the Caption box, type the name that you want the attached file to have.
  12. In the Summary Description area (image shown below), do the following:

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    In the English textarea: type a brief description of the listing that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Summary Description appears in the Summary View of a listing. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the summary description of the listing will also change in accordance with the selected language.

  13. In the Description area (image shown below), do the following:

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    In the English textarea: type the detailed description of the listing that you are adding. Do this also for all the languages you have enabled on your directory.

    DOCUMENTATION_CONVENTIONS_img1Description appears on the Detail View of a listing. We advise you to have it available in all enabled languages so when a visitor browsing the directory changes the site language, the description of the listing will also change in accordance with the selected language.

  14. In the Keywords for the search area (image shown below), do the following:

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    In the English textarea, type the keywords with which the listing will be indexed for a search. Add one keyword/keyword phrase per line. Do this also for all the languages you have enabled on your directory.

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    We advise you to have the keywords available in all enabled languages. This will allow the site visitors to search using keywords in foreign languages.

  15. In the Hours of work area (image shown below), type the schedule when the listing owner can accommodate the customers’ orders.  Add one schedule per line as in the example.

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  16. In the Location area (image shown below), type the exact place/s where the listing owner can accommodate the customers’ orders.

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  17. In the Categories and sub-categories area (image shown below), select the category and the sub-category (if there is one) under which you want the listing to appear. As you click on a category, the list of all sub-categories under it is displayed.

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    You need to click on the Add link to associate the category or sub-category with the listing. After clicking on the link, the category or sub-category is automatically displayed in the Listing Categories box.

    DOCUMENTATION_CONVENTIONS_img1You need to associate the listing with one or multiple categories and sub-categories so as to display the listing under the specific categories and sub-categories to the site visitors. To delete a category, highlight the category or sub-category name in the Listing Category box, and click on the Remove Selected Category button.

  18. In the Listing Designation area (image shown below), check the designation that you want the listing to have. (To know more about Designations, click here)

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  19. In the Promotional Code area (image shown below), type the promo code that you want to use for the listing.  (To know more about Promo Code, click here)

    ADDING_OR_EDITING_A_LISTING_img16

  20. Click on the Submit button.

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    After submitting the form, the Site Manager still needs to confirm or activate this recently added listing before it becomes visible in the directory front.


Editing is necessary when there is something in the listing information that you want to update.

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The Site Manager and the Members can edit a listing whether it has been activated or not.

When a Member edits a listing which is already paid and activated, its status goes back to Pending. This means that the Site Manager should re-activate it before it appears in the directory front again. Paid listings get pending after a change because the Site Manager still needs to verify the edited content to avoid bad words. Members don’t need to pay again; they just have to wait for a new confirmation.

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To edit a listing, do the following:

  1. In the left navigation panel, click on Listings (under Modules).
  2. Click on the edit icon of the corresponding listing that you want to edit.
  3. Do Steps 5 to 20 of the procedure that you perform when adding a new listing. (Refer to the previous How To)